Vehicle data, vignettes and parts¶

Three eYssen modules extend the Fleet application with the vehicle data a workshop actually needs, with vignette tracking, and with a link between vehicles and the stock of spare parts.

Additional vehicle data¶

The Fleet More Features (fleet_extra) module adds the technical data that the standard vehicle form does not carry. Open a vehicle in Fleet app ‣ Fleet ‣ Fleet and fill in:

Engine Number and Registration Certificate Number, next to the chassis number.
Engine Displacement, in the engine data.
Vehicle Dimensions.
Tire Size (summer) and Tire Size (winter).
Service Interval (time) and Service Interval (distance): the intervals at which the vehicle is due for service.

Note

The module also makes the Driver field of an odometer reading optional, so that a reading can be recorded without naming who was driving.

Vignettes¶

A Vignettes smart button at the top of the vehicle form lists the road-use vignettes bought for that vehicle. Click it, then New, and fill in:

Vignette (Location): what the vignette is for, typically the country or the motorway section. This field is required.
Expiration Date: the last day the vignette is valid. This field is required.
Attached Image: a picture or scan of the vignette.

screenshot: hr-fleet-vignettes

menu: Fleet ‣ Fleet ‣ Fleet ‣ (open a vehicle) ‣ Vignettes
shows: The vignette list of one vehicle, with the vignette location, the expiration date and the attached image column.
highlight: The Expiration Date column (red frame).
data: Vehicle "Skoda Octavia / ABC-123" with a Hungarian yearly and an Austrian ten-day vignette.
module: fleet_extra
notes: English UI, light theme, 1440px width.

Stock location per vehicle¶

The Fleet Stock Management (fleet_stock) module gives every vehicle its own stock location, so that the parts and tyres held for a vehicle are visible in the Inventory application.

Configure it in Fleet app ‣ Configuration ‣ Settings, in the Stock Management block:

Stocking Method: Location creates one internal stock location per vehicle.
Stocking Location: the parent location the per-vehicle locations are created under. This field is required.

Once configured, the Stock tab of a vehicle shows its Stock Location. The location is named after the licence plate and the model, and is renamed automatically when either changes.

Note

As long as the stocking location is not set, no per-vehicle location is created and the Stock Location of the existing vehicles is left as it is.

Spare parts and tyres¶

The Fleet Parts Management (fleet_parts) module identifies which products are fleet parts and which vehicle each individual part is currently fitted to.

Note

This module requires the Fleet Stock Management and Fleet More Features modules, and the Inventory application with lot and serial number tracking.

Mark a product as a fleet part¶

Open a storable product in Inventory app ‣ Products ‣ Products and tick Fleet Parts. Then select the Fleet Parts Type:

Tire: a Season (Summer, Summer (M+S), Winter, Winter (M+S), Winter (Studded), All-Season, Space-saver Spare Wheel or Other) and a Wheel Size can be entered.
Rim: a Material (Steel, Aluminium or Other), a Wheel Size, a Bolt Pattern, a Wheel Hub Diameter and a TPMS Sensor indication.
Other: any other part.

screenshot: hr-fleet-parts-product

menu: Inventory ‣ Products ‣ Products ‣ (open a product)
shows: A product form with the Fleet Parts checkbox ticked, the Fleet Parts Type set to Tire and the tyre season and wheel size fields filled in.
highlight: The Fleet Parts checkbox and the Fleet Parts Type selector (red frame).
data: Product "205/55 R16 winter tyre", type Tire, season Winter, wheel size 16".
module: fleet_parts
notes: English UI, light theme, 1440px width.

Assign a part to a vehicle¶

Each physical part is a lot or serial number. Open it in Inventory app ‣ Products ‣ Lots/Serial Numbers and set the Vehicle it is fitted to. For tyres, record the DOT code and the Quality as well.

The All Parts group in the Stock tab of a vehicle then lists every part assigned to it, with its location, lot number, product, quantity, DOT code, quality and part type.

screenshot: hr-fleet-parts-vehicle

menu: Fleet ‣ Fleet ‣ Fleet ‣ (open a vehicle) ‣ Stock
shows: The Stock tab of a vehicle with its stock location and the All Parts list showing four tyres with their DOT codes.
highlight: The All Parts list (red frame).
data: Vehicle "Skoda Octavia / ABC-123" with a set of four winter tyres assigned.
module: fleet_parts, fleet_stock
notes: English UI, light theme, 1440px width.