Pro-forma invoices and advance invoices¶

A pro-forma invoice (díjbekérő) is a request for payment. It is not an accounting document: it has no journal entry, it is not reported to NAV and no VAT becomes due on it. When the customer pays, an advance invoice (előlegszámla) is issued for the received amount; the advance is then deducted on the final invoice of the sales order.

The eyssen_l10n_hu_proforma module provides a separate document for pro-forma invoices with its own numbering (D/<year>/00001, restarting every year) and creates the advance invoice and the payment in one step.

Note

The module replaces the standard Pro-Forma Invoice feature of the Sales app, which is switched off and removed from the settings in Hungarian databases.

Configuration¶

Payment terms¶

Pro-forma invoices can be created from sales orders whose payment terms allow it. Open Accounting ‣ Configuration ‣ Payment Terms, select a payment term and tick Enable Pro Forma. At installation, the option is enabled on all payment terms whose NAV payment method is Banki átutalás (transfer).

Settings¶

In Accounting ‣ Configuration ‣ Settings, section Other Settings:

Előlegszámla-fizetés e-mail előtöltése (enabled by default): the payment dialog is opened with the invoice e-mail template pre-selected, so the paid advance invoice is e-mailed to the customer automatically. Disable it to decide case by case.
Ajánlat megjegyzésének átvétele: copy the terms and conditions of the sales order to the pro-forma invoice.
Rendelés tételeinek felsorolása a díjbekérőn: default value of the Tételek hozzáadása option when a pro-forma invoice is created.

Note

The Proforma prefix setting has no effect in the current module version; the prefix of the numbers is always D.

Create a pro-forma invoice¶

From a sales order¶

The Create Proforma button is displayed on a confirmed sales order if the payment terms have Enable Pro Forma ticked and the order still has quantities to invoice. Click it and fill in the dialog:

Összeg típusa (amount type): Százalék (percentage of the order total) or Összeg (fixed amount, the default);
Érték (value): defaults to the gross total of the order; it cannot exceed 100% or the order total;
Fizetési határidő (nap) (payment deadline in days, 2 by default): the due date is today plus this number of days;
Tételek hozzáadása (add items): lists the products of the order as notes under the advance line; the notes are copied to the advance invoice as well.

Click Kiállítás. A draft pro-forma invoice opens with the customer, currency, payment terms, customer reference and bank account of the order, and a single line Down payment (translated to the language of the customer) for the requested gross amount with the taxes of the order lines. Cash rounding is applied automatically.

screenshot: finance-fl-hungary-proforma-wizard

menu: Sales ‣ Orders ‣ Orders ‣ (sales order) ‣ Create Proforma
shows: The "Create Pro Forma" dialog with "Összeg típusa" set to "Százalék", "Érték" 50, "Fizetési határidő (nap)" 2, the "Tételek hozzáadása" checkbox, and the "Kiállítás" and "Mégse" buttons.
highlight: The amount type and value fields (red frame).
data: Sales order "S00042" for "Minta Kft.", total 254,000 HUF, payment terms "Advance payment".
module: eyssen_l10n_hu_proforma
notes: English UI, light theme, 1440px width, crop to the dialog. The dialog labels are Hungarian.

Only one open pro-forma invoice can exist for an order: while a confirmed, unpaid pro-forma invoice exists, a new one can only be created after the previous one is cancelled. The Díjbekérők smart button of the sales order opens the related pro-forma invoices.

Manually¶

Go to Accounting ‣ Customers ‣ Pro Forma Invoices and click New to create a pro-forma invoice that is not linked to a sales order. Fill in the customer, the payment terms or due date, the Bankszámla (company bank account, mandatory) and the lines.

Note

Most field labels of the pro-forma invoice form are displayed in Hungarian in the current module version: Ügyfél (customer), Díjbekérő dátuma (date), Fizetési hivatkozás (payment reference), Fizetési feltétel (payment terms), Díjbekérő tételek (lines), Előlegszámlák (advance invoices), Egyéb (other information).

Confirm and send¶

Click Confirm. The pro-forma invoice gets its number and the status Posted; no journal entry is created.
Click Send & Print to e-mail the PDF to the customer with the Díjbekérő küldése template (the text of the template is Hungarian), or to download it. Preview shows the document as the customer sees it in the portal.

The list opens with the Nincs fizetve (not paid) filter. The Fizetés állapota (payment status) of a pro-forma invoice is Nincs fizetve (not paid), Részben fizetve (partially paid), Fizetés folyamatban (in payment) or Fizetve (paid), depending on its advance invoices.

A draft or confirmed pro-forma invoice without advance invoice can be withdrawn with Cancel; it is then marked with a red Revoked ribbon. It cannot be reset to draft.

screenshot: finance-fl-hungary-proforma-form

menu: Accounting ‣ Customers ‣ Pro Forma Invoices ‣ (posted pro-forma invoice)
shows: Posted pro-forma invoice "D/2026/00003" with the buttons "Send & Print", "Register Payment", "Preview" and "Cancel", the sales order smart button, the "Díjbekérő tételek" tab with the "Down payment" line and the list of ordered items as notes, and the totals.
highlight: The "Register Payment" button (red frame).
data: Customer "Minta Kft.", amount 127,000 HUF, due in 2 days, origin "S00042".
module: eyssen_l10n_hu_proforma
notes: English UI, light theme, 1440px width, crop to the form sheet.

Register the payment and issue the advance invoice¶

When the money arrives, open the pro-forma invoice and click Register Payment. In the dialog (Előlegszámla kiállítása és fizetés rögzítése):

adjust the Bruttó összeg (gross amount) of the lines if the customer paid only a part of the requested amount. The field is pre-filled with the amount not yet invoiced, so a pro-forma invoice can be paid in several installments;
select the Bank napló (bank or cash journal of the payment) and the Számla napló (sales journal of the advance invoice);
set the Teljesítés időpontja (fulfillment date): the day the payment was received;
check the payment terms and the payment method;
keep or clear the E-mail sablon (e-mail template) to send or not to send the advance invoice to the customer (Számla küldése).

Click Kifizetés rögzítése. In a single step, Odoo

creates the advance invoice with today’s invoice date and the given fulfillment and accounting date, with lines named after the pro-forma lines and the pro-forma number;
links the advance to the sales order, so that it is deducted on the final invoice;
confirms the invoice, which is reported to NAV;
registers the payment and reconciles it with the invoice;
e-mails the paid advance invoice to the customer, if an e-mail template was selected.

The advance invoices are listed in the Előlegszámlák tab of the pro-forma invoice, and the pro-forma invoice is shown in the Díjbekérő field of the Related Invoices tab of the advance invoice.

screenshot: finance-fl-hungary-proforma-payment

menu: Accounting ‣ Customers ‣ Pro Forma Invoices ‣ (posted pro-forma invoice) ‣ Register Payment
shows: The payment dialog with the pro-forma line and its editable gross amount, the bank journal, the invoice journal, the fulfillment date, the payment terms, the e-mail template and the "Kifizetés rögzítése" button.
highlight: The gross amount column and the fulfillment date (red frames).
data: Pro-forma invoice "D/2026/00003", 127,000 HUF; bank journal "Bank"; invoice journal "Customer Invoices".
module: eyssen_l10n_hu_proforma
notes: English UI, light theme, 1440px width, crop to the dialog. The dialog labels are Hungarian.

Final invoice¶

Invoice the sales order as usual with Create Invoice once the goods are delivered or the service is performed. The advance invoices are deducted automatically; see advance and final invoices for the option limiting the deduction.

Reports and customer portal¶

Two PDF reports are available in the Print menu: Proformas and Proformas without Payment. The document is titled Pro Forma Invoice (Draft or Cancelled Pro Forma Invoice) and shows the tax numbers of the customer, the dates, the payment method, the bank account and payment reference, the lines with net, VAT and gross amounts, and the exchange rate for foreign-currency documents.

Customers receive a secure link to the pro-forma invoice in the e-mail and can view and print it in the portal. Online payment of pro-forma invoices is not available.